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Tax Law - Car Fringe Benefits (Part 2)

Date: February 22, 2012

Authors: Jonathan Lim B.A., LL.B. (Hons)

This part of the article deals with the complex valuation methods that apply to car fringe benefits.

Valuation methods

Because a car fringe benefit is difficult to value, complex methods of valuation have been developed to cope. The employer may choose which valuation method to apply.

The statutory formula method is best suited to situations where the employer wishes to save on compliance costs.

The operating cost method is more complex but is also theoretically more accurate, thus in theory preventing overpayment of FBT.

If the employer fails to elect to use either method, the statutory formula method applies by default.

Statutory formula method

The statutory formula method calculates the taxable value of the car fringe benefits as follows:

Taxable value = (A x B x C) - E
                                    D     
where

A = base value of car

B = statutory percentage

C = number of days in that FBT year when the car was used or available for the private use of employees etc

D = the number of days in that FBT year

E = any employee contribution

Base value

Base value is the original cost of the car, plus the cost of fitted accessories, plus dealer delivery.

Statutory percentage

The statutory percentage used to be complicated and dependent on the number of kilometres travelled through the year.

Since 10 May 2011, the statutory percentage has been merely a flat rate of 20%, based on recommendations taken on board in the 2011 Federal Budget.

Simplicity

It may be seen from the above that the statutory formula is (relatively) simple, since no account has to be taken as to the operating costs of the vehicle and, since 10 May 2011, even of the number of kilometres travelled through the year. The only administrative chore would seem to be keeping track of base values and numbers of days of private use or availability.

However, it can also be seen that this simplicity can result in excessive FBT being payable, for example, if there was barely any actual usage of the car during the year.

Operating cost method

The operating cost method calculates the taxable value of the car fringe benefits as follows:

Taxable value = (A x B) – C

where

A = total operating costs

B = percentage of private use

C = any employee contribution

Total operating costs

Total operating costs consist of actual costs, plus deemed costs.

Actual operating costs

The actual operating costs include:
  • repair costs unless crash repairs paid for by some third party;

  • maintenance costs;

  • fuel costs;

  • registration and insurance; and

  • leasing costs, if any.

This includes costs met by an employee or their associate or a third party (except some crash repairs, as noted above).

Deemed operating costs

Deemed operating costs are:
  • deemed depreciation costs, calculated in accordance with the original cost price of the car; and

  • deemed interest costs, calculated according to a statutory rate.

These are calculated with no reference to the employer’s actual depreciation or interest costs in relation to the car. The formulae used are complex, and will not be discussed here.

Private use percentage

The private use percentage is the difference between 100 and the percentage of business use during that FBT year.

Normally the FBT Act requires that private use percentage be verified by log book and odometer records, a complex process which we will not discuss here.

Complexity

It will be seen from the above that the operating cost method takes into account the actual usage of the car during the year and not merely the cost price of the car. The method of valuation is less arbitrary and, in theory, reflects better the actual benefit provided. However, it is unquestionably more complex than the first method.

Conclusion

If you have concerns about car fringe benefits call LAC Lawyers and we can provide advice and assistance.

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