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Tax Law - Fringe Benefits Tax (FBT) - Exempt Motor Vehicles

Date: March 28, 2011

Authors: Frank Egan B.A., LL.B., A.C.L.A., F.T.I.A. (Notary)

As we have previously outlined in Part 1 of this series on FBT the use of certain motor vehicles may be exempt from fringe benefits tax (FBT) provided they qualify for the exemption. The same may be said with respect to exempt work-related items which we will leave for a later time. Although the list of exempt motor vehicles is not exhaustive it should be examined to see whether the vehicle(s) concerned are listed and whether or not the taxpayer meets the eligibility criteria for the exemption to apply. Just because a vehicle has not been listed it does not necessarily mean it does not have exempt motor vehicle status so independent professional advice should be obtained to cover this.

Basically the eligibility criteria focuses on (i) travel between home and work; (ii) travel that is incidental in the course of employment and (iii) non work-related use of an incidental private nature. Exempt motor vehicles which constitute a tool of trade are more likely to meet the eligibility criteria and be exempt from FBT. Note that with dual cab vehicles they only qualify for the work-related use exemption where they are designed to carry a load of one tonne or more and more than eight passengers or where they are designed to carry a load of less than one tonne but they are not designed for the principal purpose of carrying passengers.

Substantiation

Special records are not required to qualify for this exemption although the taxpayer will need to demonstrate that at all times they used the vehicle it met the eligibility criteria. Log books are extremely useful in this area.

Cars

A car is not an exempt motor vehicle and the taxpayer looking to use the operating cost method where no log book is kept the percentage of private use will be 100%. Once again if we take the same vehicle and the taxpayer uses the statutory formula method then all private use will be considered to be a car fringe benefit including travel between home and work. Where the motor vehicle is not a car and the employee is using the vehicle as above this will be considered to be a residual fringe benefit and the operating cost method or the cents per kilometer method may be used for valuing the fringe benefit. 

Residual Fringe Benefit

Often taxpayers confuse a private fringe benefit with a residual fringe benefit. A residual fringe benefit has a very broad meaning and includes any right, privilege, service or facility provided in respect of employment. A residual fringe benefit is one which is left over because it does not fall within the other categories of fringe benefit identified above. Residual fringe benefits could include the provision of goods and services. The provision of goods is valued on a different basis from the provision of services. The goods component is valued as a property fringe benefit and the services component as a residual fringe benefit. 

The Fringe Benefits Tax area is one which has its own innate difficulties. One of the reasons why this area is receiving such attention from the ATO is that car fringe benefits can involve substantial amounts of money where directors and/or shareholders or associates ie members of family, have accessed company vehicles for private use and no effort has been made to deal with the fringe benefits aspects of this. Should any taxpayer be in this or a like situation they should retain the services of LAC Lawyers before they embark on the hazardous journey of taking on the ATO when they have little or no understanding of their situation. Once an admission is made or there has been a denial of fact this can change the whole landscape making it extremely difficult for any adviser to assist the non-compliant taxpayer in these circumstances. Forewarned is forearmed.


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