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Tax Law - Meal Entertainment Fringe Benefits (Part 2)

Date: February 22, 2012

Authors: Jonathan Lim B.A., LL.B. (Hons)

This part of this article deals with how the taxable value of meal entertainment fringe benefits is to be calculated.

Taxable value of meal entertainment fringe benefits

Actual expenditure method

It is usual for meal entertainment fringe benefits to be provided to employees and non-employees simultaneously – for example, meals with clients or spouses.

As stated above, meal entertainment fringe benefits can more accurately be classified as property, expense payment or residual fringe benefits.

The taxable value of the benefit for FBT purposes varies depending on whether the employer chooses to classify the benefit as a property, expense payment or residual benefit (and can therefore apportion the value based on the per head basis – the “actual expenditure method”) or as a meal entertainment benefit, in which case special valuation rules apply.

Classifying the benefit as a so-called “meal entertainment fringe benefit” is purely for the purposes of valuation (it is still technically a property, expense payment or residual benefit) but must be chosen by election.

50-50 split method

Under the first valuation method, the taxable value is merely deemed to be 50% of the total meal entertainment expenditure of the employer. This is suited to situations where employers often provide meal entertainment to employees and non-employees simultaneously. It is exceedingly easy to value.

However, the disadvantage is that is may include benefits that may otherwise not be subject to FBT (for example, if more than 50% of the costs of a particular meal happens to have been provided to non-employees).

12 week register method

Under the 12-week register method, valuation is achieved by keeping a register of meal entertainment provided over a 12 week period, and simply extrapolating to cover a four FBT year period. The meal entertainment value must not vary by more than 20% during that time.

This method has similar advantages and disadvantages to the 50-50 split method.

Example: Meal entertainment fringe benefits

X Co frequently provides meal entertainment both to employees and to third parties such as clients. Therefore, for ease of compliance, X Co elects to treat all such benefits as “meal entertainment fringe benefits” and to use the 50-50 split method of valuation.

During the FBT year, the following happens:

  • X Co spends a total of $9,350 on meal entertainment overall;

  • the employees of X Co contribute to meal expenditure about $600 during the year; and

  • the unrelated parties such as clients contribute about $1,500 to meal expenditure during the year.

In this situation, the total meal entertainment bill of X Co during the year is deemed to be $8,750 during the year. The contributions made by the employees operates to reduce the total bill; however, no reduction applies for third party contributions.

The 50/50 split method means that the total taxable value of meal entertainment fringe benefits provided by X Co during the year is deemed to be $4,375.

Conclusion

If you have concerns about meal entertainment fringe benefits, call LAC Lawyers and we can provide advice and assistance.

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