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Tax Law - PAYG voluntary agreement

Date: February 22, 2012

Authors: Jonathan Lim B.A., LL.B. (Hons)

PAYG withholding generally applies to employer-employee relationships, and not to wages paid to independent contractors. However, there are circumstances where an independent contractor would prefer to have amounts withheld under the

PAYG system. This is where PAYG voluntary agreements come into play.

Why enter a PAYG voluntary agreement?

It might seem odd that someone would voluntarily decide to enter the PAYG regime. However, there can be advantages to doing so.

Independent contractors can comply with their tax obligations more conveniently and more effectively by entering voluntary agreements with their payers. With this arrangement, a contractor will have an amount withheld from his or her payment by

the payee which will then be paid to the ATO when the contractor's employer completes one's PAYG obligations.

This can be more convenient for the contractor than having to calculate and pay tax of his or her own accord every income year.

The ATO gives the following examples of situations where voluntary agreements may be desirable:

  • where a computer consultant works as an independent contractor for a manufacturing company to create an electronic reporting system; and

  • a marketing consultant undertaking market research for a large retail company.

Requirements to enter a PAYG voluntary agreement

An independent contractor cannot enter into a voluntary agreement for PAYG withholding if the contractor:

  • does not have an ABN; or
  • is part of another type of PAYG withholding system (e.g. labour hire arrangements).

Details of a voluntary agreement

A voluntary agreement should contain the following items:

  • the payer’s and payee’s ABN name and address;

  • start date of the agreement;
  • a statement that the payments in question are covered by the voluntary agreement;

  • the services etc to be provided by the contractor;

  • the applicable withholding rate; and

  • the signatures of the payer and payee.

Note that voluntary agreements are not sent to the ATO. Rather, the payer and payee merely keep the document in their records.

Amount to be withheld

The rate of withholding is a 20% flat rate at first, with the so-called Commissioner’s instalment rate (CIR) applying after the first income tax return under the voluntary agreement. This CIR is a rate notified by the ATO to the payee.

When the payee receives a CIR, the payer must withhold at the CIR or 20%, depending on which is higher. If the CIR is lower than 20%, the payer and payee must enter an agreement before using the CIR.

Duration of voluntary agreement

The length of the arrangement depends on what has been agreed upon by the payer and payee. For example, the parties could agree that the voluntary agreement could apply to a single specific task, or to multiple assignments.

Both the payer and the payee have the capability to terminate or enter into a new agreement at any time, simply by giving notice to the other party in writing. Should one of either party decide to void their arrangement, the ATO does not need to be

notified.

Application of GST

Contractors can only charge GST on their goods and services supplied to the payer, and claim GST credits, if they are registered for GST.

The contractor cannot charge GST on its goods and services supplied to the payer if the payer would normally entitled to a full GST credit for the goods and services supplied.

Records

As with every taxation matter in the Commonwealth, the taxpayer is expected to keep adequate records. In the case of voluntary agreements, both the payer and the contractor should retain the following:

  • payment summaries and statements; and

  • a copy of the voluntary agreement.

These ought to be kept for a minimum of five years.

Conclusion

If you have concerns about PAYG voluntary agreements, call LAC Lawyers and we can provide advice and assistance.

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