Call Us Now 1300 309 551

  • Notary Public Services

LAC Lawyers offers Notary Services at our Chatswood Office. Please contact us on 9904 6800 to make an enquiry or an appointment.

How can we help you ?
 
Full notarial services are available in respect of both documents in public and private form. Under the Hague Convention public documents are basically defined as: 
  • Documents issued by a court or tribunal
  • Administrative documents
  • Notarial Acts
  • Official certificates including notarised documents
 Australian public documents may need to be apostilled or legalised depending on whether or not they are Hague Convention countries.  We are able to assist individuals or businesses with the authentication process as a notary public.  The most common documents requiring authentication are:
  1. Adoption applications
  2. Birth, Death and Marriage Certificates
  3. Certified language translations
  4. Certificates of Divorce issued by the Family Court of Australia
  5. Certificates of Incorporation of Australian companies issued by ASIC
  6. Certificates of No Impediment to Overseas Marriages
  7. Change of Name documents – Deed Polls
  8. Commercial, corporate documents
  9. Doctors’ and dentists’ applications for overseas appointments
  10. International Affidavits, sworn statements and depositions
  11. Land Transfer documents
  12. Notarial Certificates of Good Standing in respect of Australian companies
  13. Notarised copies of Passports, Drivers Licenses and other identity documents
  14. Notarised Australian original public documents for use overseas
  15. Original university, TAFE and secondary school degrees, certificates and transcripts certified by an authorised officer or copies certified by a Notary Public
  16. Police Certificates issued by State or Federal Police attesting to the absence of a criminal record.
  17. Probate, Letters of Administration and deceased Estate documents
  18. Powers of Attorney
  19. Single Status Certificates
  20. Statutory Declarations

If a document is a bogus or forged document we will not notarise it.

What is a Notary and how does it work?

From 3 January 1986 notaries were appointed in New South Wales under the Public Notaries Act 1985 which was repealed by the Public Notaries Act 1997 commencing 26 June 1998. Only a legal practitioner who has held a full practising certificate for at least five years or more and is of good name and character can be appointed a notary public. A notary public is authorised by law to certify and attest documents required for use in overseas countries.

A document is notarised in NSW by a notary public when they affix their signature and official seal to a document certifying the due execution of it or verifying some fact or thing done in their presence which includes witnessing a signature to document(s) for use overseas or in Australia.

Once a document has been duly notarised it is required to be legalised and this is the process by which the signature and seal of a notary public is authenticated before a notarised document is valid in a foreign country e.g. Chile. A document is duly notarised when a notary public affixes their official seal to a document(s). 

An official record of a notary’s seal and signature is recorded in a special data base maintained by the Department of Foreign Affairs and Trade (DFAT) which is authorised to issue apostille or authentication certificates authenticating the signature and seal of a notary on Australian public documents. Ninety five percent of a notary’s functions will comprise verifying signatures or authenticating documents.  

Legalisation
 
Legalisation is the process by which DFAT authenticates the notary’s seal and signature held on record by them. Before a notary does any act or thing with respect to a document they should ascertain the practice in the foreign country in order to ensure that it can be effectively authenticated. 
 
Currently documents need to be legalised or apostilled before they will be accepted overseas. Since 16 March 1995 public documents used in Hague Convention countries no longer need to be legalised but sealed with an apostille. The issue of an apostille means that the document does not need to be recertified in Australia by the foreign mission of the host country. 
 
Foreign governments or businesses usually require Australian public documents to either be apostilled by the Australian government through DFAT which issues apostille certificates or legalised by their embassies or consulates in Australia, where they have one. It is DFAT which issues the apostille or authentication certificates authenticating the seals and signatories of Australian notary publics. 
 
Apostille documents are accepted between all countries who are signatories to the Hague Convention. An apostille certificate dramatically simplifies the formalities associated with using public documents outside Australia. The costs associated with having a document legalised or authenticated in a non-participating country are far more expensive as local jurisdictional matters have to be considered before the documents are executed. Where documents are required to be notarised and they are in a foreign language a full translation of them must be obtained by the client and furnished to the notary before this can be done. 

 

Want to speak to a lawyer right away?

1300 309 551
 

Notary Public Services Articles

Notarising - Apostilles - Legalising Of Documents For Use In Foreign Countries

Date: November 27, 2013
Author(s): Peter Chandra LL.M. (Notary)

Notarising - Apostilles - Legalising Of Documents For Use In Foreign Countries – Part II

Date: November 27, 2013
Author(s): Peter Chandra LL.M. (Notary)

Notary Public Services FAQs

Notary Public Services Lawyers

Frank Egan B.A., LL.B., A.C.L.A., F.T.I.A. (Notary)

Position: Chief Executive Officer
Frank Egan is the Managing Director of LAC Lawyers and has over 30 years experience as a lawyer. Frank heads up our taxation group and specialises in both onshore and offshore taxation arrangements including tax havens. He does not deal with any indirect taxation matters e.g. land tax, stamp duty or payroll tax. He is available to advise clients whether corporate or private on large, serious or complicated matters.

Peter Chandra LL.M. (Notary)

Position: Legal Practitioner Director
Peter Chandra’s mission is to achieve success for clients, LAC Lawyers Pty Ltd and everyone at LAC Lawyers Pty Ltd through honesty, sincerity, integrity, promptness and excellence in provision of legal services and administration.

Notary Public Services Links

Client Testimonial

"I just wanted to say ?Thank YOU? for your sincere advice and guidance on my Tax issues & concerns."

"I would like to take this opportunity to thank LAC Lawyers for your support in handling my Family Law Case throughout this stressful period in my life "

"Thank you for all of your help. The service was outstanding - all of my questions were answered promptly, everything ran smoothly"

"Thank you for all your help in getting such a great result! I honestly don''t think I could have had the success I did without your assistance. So again, thank you!"